Sales Tax in Batavia, New York in 2025

We'll walk you through how the sales tax rate is determined for Batavia and address some common questions you may have. We'll also cover how to collect, audit, and remit sales tax in Batavia.

Plus, we’ll share the best solution that will ensure you are always compliant across the entire sales tax lifecycle.

Disclaimer: Our sales tax data is updated on a quarterly basis.

Batavia Sales Tax Rate 2025

Batavia is located in Genesee County in New York, United States, and has a sales tax rate of 8.00%. This includes local and state sales tax rates.

Here is the breakdown of the Batavia's sales tax:

Tax Jurisdiction	Sales Tax Rate
New York State Tax	4.000%
Local Tax	4.000%
Combined Rate	8.00%

This rate applies to the following zip codes in Batavia:

District	Zip Codes	Combined Sales Tax Rate
Genesee County	14020, 14021	8.00%

How Does the Batavia Sales Tax Compare to the Rest of New York?

Batavia’s 8.00% sales tax rate is 0.875% lower than the highest sales tax rate in New York, which stands at 8.875% in cities like Yonkers.

It is 1.00% higher than the lowest sales tax rate in New York, which stands at 7.00% in cities like Adirondack.

To give you a better idea, here’s a comparison of Batavia sales tax rates with a few other cities in New York:

City	Sales Tax Rates
Yonkers	8.875%
Bath	8.00%
Batavia	8.00%
Basom	8.00%
Adirondack	7.00%

What Creates Sales Tax Nexus in Batavia?

Batavia follows the New York state sales tax law, as it’s located in New York. There are no separate nexus rules specifically for Batavia other than the New York state tax law.

Read More: Check out this detailed guide on Sales Tax in New York.

New York state sales tax nexus rules include:

• Physical Location: Businesses with a warehouse, office, or distribution center in New York. 
• Employee Location: Businesses with employees or any other representation in New York.
• Affiliate Nexus: Businesses making more than $500,000 or 100 transactions in the previous year. They must obtain a Certificate of Authority from the New York State Department of Taxation and Finance.
• Trade Shows: Businesses that participate and sell taxable items in a trade show for more than 14 days.
• Tangible Personal Property: Businesses that sell, lease, or rent tangible personal property.

What Products Are Exempt from Batavia Sales Tax?

These tax exemptions are granted by the New York sales tax law and apply to Batavia as well. (There are no separate exemptions for Batavia taxpayers.) 

• Purchases by vendors that are intended for resale, like computer hardware for software development.
• Building or installing a capital improvement. A capital improvement is an addition or alteration that adds value to the real property and is intended to be a permanent installation. For example, air cleaners, heaters, installing kitchen cabinets, etc.
• Parking service receipts paid to a homeowners' association by its members.
• Laundering, dry cleaning, tailoring, weaving, pressing, shoe repairing, and shoe shining.
• Food and drinks like dairy products, 70-100% non-carbonated natural beverages, unheated coffee and tea.
• Medicines, like antibiotics, birth control pills, and medical supplies, like hearing aids. 
• Feminine hygiene products like sanitary pads and vaginal creams.
• Newspapers and periodicals. Periodicals should be published at least four times a year to qualify for sales tax exemption. They should also contain articles related to science, art, sports, etc., be available for public use, and shouldn't constitute a book when the issues are put together.
• Property or services used in farming or commercial horse boarding, including fuel and utilities
• Sales by funeral homes.
• Commercial vessels, like cabs.
• Commercial aircraft, certain related property, and fuel. This includes general aviation aircraft and property and services related to their maintenance as well.
• Property and utilities used in research and development.
• US, NY official flags and military service flags, prisoner of war flags, and blue star banners.
• Manufacturing of machinery, equipment, and fuel. 

Who Needs a Sales Permit in Batavia?

A sales permit or seller’s permit is called a Certificate of Authority in New York.

You can apply for one through the New York Business Express website or mail a Form D-17. A Certificate of Authority allows you to collect and remit sales tax on your products.

You need one if you:

• Sell taxable tangible personal property and services in Batavia or anywhere in New York.
• Sell tangible personal property and other taxable services to customers in New York from an out-of-state business. They must have a revenue exceeding $500,000 or more than 100 transactions in the previous calendar year.

How to Collect Sales Tax in Batavia

Since New York is a destination-based sales tax state, the same applies to Batavia as well. 

This means sales tax is calculated based on the buyer's ship-to-location rather than the seller's ship-from-location. It applies to all interstate and intrastate sales made to a New York delivery address.

For instance, if your business is located in Las Vegas, Nevada, and you sell to a buyer in Rochester, New York, you should charge the Rochester sales tax rate.  

Learn more about origin-based and destination-based sales tax sourcing here.

How to File and Pay Sales Tax in Batavia

Taxpayers have multiple options to file and pay Batavia sales tax returns:

• File and pay sales tax online through the New York Web File.
• If you have taxable receipts of more than $500,000 or have an annual liability for prepaid sales tax on motor fuel and diesel motor fuel exceeding $5 million, you may have to participate in the Promptax program. You'll be notified by mail by the Tax Department if you're eligible.
• You can also file by mailing in a paper form according to your filing frequency. New York usually encourages most sales tax filers to file online.
• Or, you can say goodbye to the tedious paperwork and hello to stress-free sales tax management with Zamp. We help you automate sales tax filings, check your transactions, and manage the nitty-gritty of ongoing compliance without a third-party - wherever you are in the United States!
  • With our white-glove onboarding, rooftop accurate calculations, proactive nexus monitoring, expert tax professional services, and click-to-approve sales tax registrations & filings, we take care of all the sales tax responsibilities for you. You can focus on your business and clients without worrying about the complexities of sales tax. We also ensure that you always stay compliant.